Leave of Absence & Withdrawal Policy | Albright College

Leave of Absence & Withdrawal Policy

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FAQ’s

Will taking a leave of absence affect my course grades?  That depends.  A student taking a leave of absence after the end of a semester or between semesters will not affect their grades, as no courses will be in progress.  However, taking a leave of absence during a semester may affect a student’s grades, as their courses will be in progress.  See the Class Attendance policy.

Will withdrawing for whatever reason affect my course grades?  That also depends.  A student withdrawing after the end of a semester or between semesters will not affect their grades, as no courses will be in progress.  Withdrawing during a semester will affect a student’s grades, as their courses will be in progress.

How will withdrawing during a semester affect my course grades?  Withdrawing up to one week after mid-term grades will result in the students’ courses receiving the grade designation of W (Withdrawn).  This will not affect a student’s term or cumulative Grade Point Average; however, this could affect a Student’s Satisfactory Academic Progress.  Withdrawing after the above date and before three weeks prior to the beginning of final exams will result in the students’ courses receiving the designation of a W (Withdrawn) or a WF (Withdrawn Failing) at the discretion of the instructor.  A WF (Withdrawn Failing) will affect a student’s term or cumulative Grade Point Average, essentially counting as an F in the course.  Withdrawing in the last three weeks of the semester will automatically result in the students’ courses receiving the designation of WF, except for dire circumstances as determined by the Provost.  For withdrawal deadlines in a shorter session, for example interim, summer, or an intensive session, please consult the Registrar’s Office.

May I take Incomplete grades for my courses?   Only if your instructor approves your written request. Students may use the Incomplete Grade Request form on the Registrar’s webpage.  This form includes a schedule for the completion of remaining course requirements.  The Registrar will not file an Incomplete grade without the written approval of the instructor.  See the Incomplete policy for more information: https://www.albright.edu/policies/grades-of-incomplete-acad/effective-11-2018/

What is Satisfactory Academic Progress (SAP)?  Federal regulations require that all federal aid recipients demonstrate acceptable progress towards graduation. The purpose of SAP testing is to measure progress against established federal requirements. Students are required to display academic progress both qualitatively and quantitatively. The qualitative test reviews a student’s cumulative GPA from Albright College. The following GPAs are required: 1.7 cumulative after your first year, 2.0 after your second year, and thereafter. The quantitative test measures a student’s progress by comparing the cumulative number of units earned to those attempted. A transcript must display that the student earned 67% of all units attempted.  Students who fail to meet the SAP requirements are not eligible for financial aid; however, a student can appeal progress standards based on special circumstances beyond their control.  For more information on Satisfactory Academic Progress and Appeals, please visit the Financial Aid webpage.

How long is a Leave of Absence (Medical or Voluntary)?   This varies depending on your reason for taking the leave, your potential condition and treatment, the classes you are taking, and the point in the semester at which you take leave.  If the leave falls within a semester, students are encouraged to discuss options with their professors.  Generally speaking, if a student needs to miss more than two weeks of classes, the student should probably withdraw for the remainder of the semester; again, this should be discussed with the student’s professors.

Who should I contact if I have more questions about the academic consequences of my leave of absence or withdrawal?  Contact Dr. Julia Matthews, the Associate Dean for Student Academic Success at jmatthews@albright.edu

When I am ready to return to Albright College, what should I do?  The process for readmission after a voluntary leave of absence or withdrawal is as follows:

If a student has attended another institution during their separation

  1. Student must complete a Transfer application found here https://www.albrightapplication.org/transfer/
  2. Student must submit their official transcript
  3. Student must complete the Transfer Questionnaire found here https://www.albright.edu/wp-content/uploads/2018/03/transfer-questionnaire.pdf
  4. Student must reach out to an Admission Counselor to advise that they want to return.
  5. Admission Office will seek approval from the Dean of Students, Registrar, and Student Accounts for a return to Albright.
  6. Student will be notified when they are cleared to return or if they have issues that need to be resolved before they are permitted to return.

If a student has not attended another institution during their separation:

  1. Student must reach out to an Admission Counselor to advise that they want to return.
  2. Admission Office will email the student a link to the Returning Student Application.
  3. Admission Office will seek approval from the Dean of Students, Registrar, and Student Accounts for a return to Albright.
  4. Student will be notified when they are cleared to return or if they have issues that need to be resolved before they are permitted to return.

Contact: Nicole Christie, Assistant Director of Admission, at nchristie@albright.edu or 610-921-7700

The process for readmission after a voluntary medical leave of absence or medical withdrawal is as follows:

  1. Student should contact the Office of the Gable Health and Counseling Center.
  2. Student should provide relevant and or requested medical information, such as certification by the student’s health care provider, or psychologist, that the student participated in a course of treatment to resolve issues that precipitated the voluntary medical separation, is able to attend classes and is able to conform to the standards of residential living, to the Office of the Gable Health and Counseling Center.
  3. The Gable Health and Counseling Center will review the paperwork and make their determination. Once the Gable Health and Counseling Center has cleared a student to return, they will forward the request to the Admission Office.
  4. Based on whether the student attended another institution during their separation, they should now follow the above-written process for readmission for voluntary leave of absence or withdrawal.

Current Contact Information – Gable Health and Counseling Center, 610-921-7532.

Will a leave of absence affect my financial aid?   If you are able to complete your courses on time, there should be no effect.  Failing or withdrawing from classes may lower your Satisfactory Academic Progress and affect your eligibility for financial aid.  Consult the Financial Aid office or the Financial Aid webpage for information about your specific situation.

Will a leave of absence grant me a refund of tuition and other institutional charges?  This is possible and depends on the timing of your separation from the College.  Consult the Student Account webpage for information about your specific situation.

Can I participate in my athletics or campus activities while on a leave of absence?  No, students on a leave of absence should not be on campus and should not participate in any campus activities, including athletics

Will a leave of absence affect my eligibility? Please refer to the NCAA DIII Manual bylaws below in regard to eligibility:
“14.01.3 Compliance with Other NCAA and Conference Legislation. To be eligible to represent an institution in intercollegiate athletics competition, a student-athlete shall be in compliance with all applicable provisions of the constitution and bylaws of the Association and all rules and regulations of the institution.”
“14.1.8.1 Requirement for Practice or Competition. To be eligible for practice or competition, a student-athlete shall be enrolled in at least a minimum full-time program of studies leading to a baccalaureate or equivalent degree as defined by the institution. For purposes of this bylaw and its subsections, to be eligible for competition, a student-athlete shall be enrolled in not less than 12-semester or quarter hours, regardless of the institution’s definition of minimum full-time program of studies.”

“14.2.2 Ten-Semester/15-Quarter Rule. A student-athlete shall complete his or her seasons of participation during the first 10 semesters or 15 quarters in which the student is enrolled in a collegiate institution in at least a minimum full-time program of studies, as determined by the regulations of that institution. For an institution that conducts registration other than on a traditional semester or quarter basis, the Management Council shall determine an equivalent enrollment period. (Revised: 1/12/04 effective 8/1/04 for any athletics participation occurring on or after 8/1/04)

“14.2.2.1 Use of Semester or Quarter. A student-athlete is considered to have used a semester or quarter under this rule when the student attends any class while officially registered in a collegiate institution (domestic or foreign) in a regular term of an academic year for a minimum full-time program of studies, as determined by the institution, even if the student-athlete drops to part-time status at any time during the term, including his or her first day of attendance (see Bylaw 14.2.3). (Revised: 1/9/06)”

Will a leave of absence grant me a refund for my room and board?  Students are not provided refunds of room and board during a leave of absence.

When will I have to vacate the Residence Hall if I separate from the College (Leave of Absence or Withdrawal)?  While a student is able to keep belongings in their assigned residential space during a leave of absence, they will need to depart campus for the duration of their leave. If a student fully withdraws from the college, they must completely vacate their assigned space within 24-hours of submitting the withdrawal form.

Who do I contact in Residential Life for more information?  Please contact the main Residential Life Office at 610-921-7641 or reslife@albright.edu for questions regarding a Leave of Absence or Withdrawal.

How do I request a transcript after separating from the College (Taking a Leave of Absence or Withdrawal?  Students should follow the process outlined on the Registrar’s Office website to request their official transcript.

Who do I contact in the Registrar’s Office for more information? Contact the Registrar’s Office at registrar@albright.edu or 610-921-7256.