Academically Disengaged Student Policy | Albright College

Academically Disengaged Student Policy

Policy Name Academically Disengaged Student Policy
Policy Category Academic
Policy Approved By The highest level of authority required for the policy to be enacted. Vice President
Responsible Division Head or VP Provost
Responsible Department Academic Affairs
Responsible AVP or Director Assistant Provost
Original Policy Date 02/25/21
Last Known Revision Date 10/29/2021
Current Policy Effective Date 10/29/2021
Recommended Policy Review Date 09/01/2023
Policy Applies To Students
Additional Authority/References N/A

POLICY PURPOSE
Albright College recognizes that attendance and active engagement in class is essential for students’ academic success. It is each student’s responsibility to attend class and be accountable for all assignments. The purpose of this policy is to encourage consistent academic course engagement throughout the semester and to provide ramifications for disengaged students who continue to live on campus.


BACKGROUND
Albright College did not previously have a policy relating to academic disengagement, an area of concern since our migration to more online courses in Spring 2020, and stakeholders across both Student Life and Academic Affairs desired the means to encourage students to avoid this behavior.


DEFINITIONS

TERM DEFINITION
Academic Disengagement Academic Disengagement is defined as the absence from all courses for the first week of the Fall or Spring term or the equivalent, as determined by the Registrar, for terms of different lengths (such as Interim or Summer)

Additionally, Academic Disengagement occurs if there are two weeks of consecutive absences from all attempted in-person, hybrid or online courses or the equivalent, as determined by the Registrar, for terms of different lengths (such as Interim or Summer).

POLICY TEXT
Albright College recognizes that attendance and active engagement in class is essential for students’ academic success. It is each student’s responsibility to attend class and be accountable for all assignments.

While individual faculty may hold stricter attendance or participation policies, the college identifies a student as academically disengaged when: a student is absent from all enrolled in-person, hybrid, or online courses for the first week of the Fall or Spring term or the equivalent, as determined by the Registrar, for terms of different lengths (such as Interim or Summer).

Additionally, Academic Disengagement occurs when a student is absent from all attempted in-person, hybrid, or online courses for two weeks within the Fall or Spring term or the equivalent, as determined by the Registrar, for terms of different lengths (such as Interim or Summer).

Albright College may administratively withdraw academically disengaged students from their courses upon consultation with the Dean of Students and/or the Assistant Provost. Students who are administratively withdrawn must follow all normal college processes to separate themselves from Albright College. (See the Withdrawal Policy for more details). Students who have been administratively withdrawn must remove all personal effects from the residence halls and vacate within 24 hours. Withdrawal grades will be assigned according to the normal Registrar dates for the given term.


ASSOCIATED PROCEDURES LOCATION
An FAQ that outlines concerns that students may have will be included in this submission and should be located online on the same page/area as the policy.


REVISION LOG

DATE OF REVISION MAJOR CHANGES
(Note: electronic copies of the former versions of the policy must be maintained within the unit, department, or division)
9/22/21
  1. Updated definition to include absences from classes for the first week of the semester
  2. Clarified disengagement from Interim/Summer terms
  3. Updated position titles in policy text, implementation plan, and associated FAQ

IMPLEMENTATION PLAN
For decision-making purposes only. This will not appear in the Final Policy that is posted to the Policy Repository.

The Academically Disengaged Student policy was approved by the Faculty EPC committee on 2/16/21. Upon final review by the Policy Group on 2/25/21, the policy writers will distribute via email the final version of the policy and implementation instructions to key stakeholders. If requested, policy writers will meet with the key stakeholders to discuss policy implementation, which is as follows:

  1. Lion’s Edge academic alerts will identify a student as academically disengaged from all their attempted courses.
  2. If a student is identified as academically disengaged, the Assistant Provost and Dean of Students will be notified for further intervention and/or consultation by stakeholders responsible for addressing academic alerts, including but not limited to Academic Coaches and the Assistant Provost.
  3. Consultation between the student, the Assistant Provost, the Dean of Students, and any other relevant stakeholders as determined by the Assistant Provost/Dean will be attempted.
  4. The Assistant Provost and Dean of Students will determine if the student is to be disenrolled from their courses and, if so, will complete an administrative withdrawal process for the student and notify the students’ faculty members.
  5. The administrative withdrawal will initiate the student’s removal from courses, student activities, and on-campus housing.

Key stakeholders for this policy include the Assistant Provost, Dean of Students, Director of the Office of Student Success, Registrar, Director of Residential Life, and Academic Coaches.  

The policy will be immediately posted to the Albright College Policies website.


DECISION
For decision-making purposes only. This will not appear in the Final Policy that is posted to the Policy Repository.

Date of Draft Policy Review 10/29/2021
Name of Reviewing Committee/Individual EPC: 02/16/21
Policy Committee: 02/25/21
Amendments: 10/29/21
Date Approved 2/25/2021 Comments:
Date Rejected Comments:
Date Draft Tabled or Further Review Needed (provide comments including plan for re-submission) Comments:

View the policy as a PDF.


Past Policy Versions:

Effective 3/2021


ACADEMICS

Will an administrative withdrawal affect my course grades? Yes. Being administratively withdrawn will affect students’ grades, as their courses will be in progress. Grades will be assigned accordingly to the normal Registrar dates for the given term. Please consult with the Registrar’s Office.

May I take incomplete grades for my courses if I am administratively withdrawn? No. Students who are administratively withdrawn will be assigned grades accordingly to the normal Registrar dates for the given term.

Who should I contact if I have more questions about the academic consequences of being administratively withdrawn? Contact Dr. Anne Coleman, Assistant Provost, at acoleman@albright.edu


FINANCIAL AID

Will an administrative withdrawal affect my financial aid? Yes. Failing or withdrawing from classes may lower your Satisfactory Academic Progress and affect your eligibility for financial aid. Consult the Financial Aid office or the Financial Aid webpage for information about your specific situation.


STUDENT ACCOUNTS

Will an administrative withdrawal result in a refund of tuition and other institutional charges? This is possible and depends on the timing of your separation from the College. Consult the Student Account webpage for information about your specific situation.


RESIDENTIAL & STUDENT LIFE

Will an administrative withdrawal grant me a refund for my room and board? This is possible and depends on the timing of your separation from the College. Contact the Residential Life Office for information about your specific situation.

Will I have to vacate the Residence Hall if I am administratively withdrawn? Yes. If a student is administratively withdrawn from the College, they must remove all personal effects and completely vacate their assigned space within 24-hours of the dismissal.

Who do I contact in Residential Life for more information? Please contact the main Residential Life Office at 610-921-7641 or reslife@albright.edu.