Student Payroll Schedule
Student Employment Handbook
Student Job Application Instructions (PDF) or view a video tutorial here (18 minutes)
Please visit the Handshake website to search for on-campus employment opportunities:
If you are interested in any of the positions you find, refer to the instructions in the job posting, as each position may have unique requirements. Every position will require you to fill out the standard Student Job Application, but some positions will require additional information. All requirements must be completed in order to be considered for the position. We encourage you to be proactive in seeking a position in a department that interests you. Openings are based on availability and employment is not guaranteed.
If you have any questions, please contact Human Resources at firstname.lastname@example.org.
Student Employment FAQs
How do I get a job on campus?
You need to complete the Student Employment Job Request application that is enclosed in your packet or included with this information and return it to the Office of Human Resources. They in will match your application with the department request for student workers and arrange an interview. We are unable to guarantee a student job as openings are based on availability. It is in your best interest to begin the process early.
Why do I want to work?
- You will gain experience
- Earn money
- Have a job that is arranged according to your class schedule
- No transportation expenses
- Earn at least minimum wage
- You will cultivate real work references
Where could I be assigned?
You could be assigned to the following departments depending on the departmental needs: Academic or Administrative Office, Computer Labs (Information Technology department) Campus Center, Food Services, Library, Athletics, Aquatics, etc.
How is that determined?
Assignments are based on your skills or interests and whether you qualify for FWS (Federal Work-Study) or Self Help. FWS is the federally funded College Work-Study Program and Self- Help Program is the Albright employment program. The only difference is in the funding source and bookkeeping records for the Financial Aid and Controller’s Offices.
Do you need to know my special skills?
Yes, so the Office of Human Resources can match you up with a department.
When and where do students get paid?
Students are paid on a bi-weekly basis and some paychecks will be sent to the department or it can be picked up at the Cashier’s window in the Administration building. A pay schedule is available in the department offices.
Why didn’t I get paid?
There could be several reasons:
- Did you fill our your W-4 and I-9 forms with the Office of Human Resources?
- Federal regulations require that these forms be completed before you can work and be paid.
- Was your time sheet turned in on time? Late time sheets are processed with the next pay period.
- Was your time sheet complete when it was sent to the Controller’s Office? Did your supervisor submit the time sheet on the appropriate form? Incomplete and incorrect time sheets are delayed until corrected.
Where do I get time sheets?
Time sheets can be requested through your supervisor.
Can I work during vacation or finals?
Yes. You are able to work during this time and up to 40 hours maximum.
How many hours per week can I work?
You are allowed to work up to 20 hours a week, however keep in mind that your total earnings cannot exceed the amount of Work-Study Award in your most recent Financial Aid award letter.
Can I have more than one job?
Yes. You are allowed to have more than one job as long as it does not exceed the 20 hours per week allocation. You should also let your supervisor know you are working in another department so they can plan how many hours to expect from you.
What about the spring semester?
If you are keeping the same job that you had in the fall semester, you only need to confirm your spring work schedule with your supervisor. If you have a new job in the spring (or any time you get a new job) you will need to have your supervisor complete a Student Employment Approval form prior to your first work day.
Is work-study guaranteed every year?
No. You are awarded Work-Study based on financial needs as determined yearly. You must complete your financial aid application on time every year and continue to show eligibility for Work-Study.
Things to Consider
The Department may request that you to participate in a brief interview for the student worker vacancy. This will be a good opportunity to test your job interview skills. If you are unsure of your interviewing skills, please contact the Office of Career Development for assistance. At the interview the duties and responsibilities of the job will be discussed as well as any special rules of the department. During the interview, the supervisor should provide you with a list of expectations, such as:
- The number of hours they would like you to work
- How you should keep track of your time
- Specific details of the duties
- Causes for dismissal
- Student pay rateIn addition, some duties involve access to sensitive or confidential information. The supervisor may discuss his/her policy on confidentiality with you and may ask you to sign a confidentiality agreement prior to beginning work in the department.
Working for a relative?
If a student worker is requested to work in the same department with a family member, the immediate supervisor needs to direct this to the Office of Human Resources for approval prior to making a work assignment.
Can I be fired?
Your supervisor may dismiss you from a position if you are not adhering to the agreement you made when you were hired. The dismissal will be reported to the Financial Aid and the Office of Human Resources. While we will work with you in finding another job, we cannot guarantee placement if the reason for dismissal is negligence on your part of lack of cooperation with the supervisor of the department.
Student Employment Office: Selwyn Building 1st floor, Room 100
Hours: 8:30am – 4:30pm
Schedule An Appointment: Phone: 610-921-7698 Email: email@example.com