Registration Guidelines

Please read the guidelines thoroughly. These guidelines will help you fill out the registration form correctly and completely.

  • Work with your faculty sponsor to develop your proposal. Make sure they have read and offered you their feedback before submitting.
  • Complete the Proposal Form.
  • Enter the title of your proposal and an abstract. Examples of abstracts from previous years are available here.
  • Indicate technology needs: Make sure you select the equipment you will need for your presentation under “equipment needs” on the registration form. Presentation files should be PC-compatible and saved on a USB flash device or posted on a web site that will accessible to you. We recommend emailing yourself any files you plan to use for your presentation.
  • Deadline for submissions is Friday, March 20, 2020.
  • You will receive confirmation by Friday, April 3, 2020.

Required Information for Student Proposals

  • Title of proposal is limited to a maximum of 25 words
  • The abstract is limited to a maximum of 200 words
  • Class standing
  • Type of conference proposal

Presentation Guidelines:

Paper Presentations

  • Presentations must not exceed 15 minutes, including time for questions.
  • The abstract (200 words, maximum) must be submitted with your registration.
  • Make sure you include the author(s) name(s) and title of the paper in the text of the abstract.
  • Check appropriate boxes under “equipment needs” on the registration form.
  • All presenters will be provided with a podium, computer, LED projector, screen, speakers, and a Blu-ray/DVD player.

Posters

  • Printed posters should not exceed 48 inches in width or 36 inches in length. Albright College will provide tri-fold display boards and clips for each poster. Presenters do not need to provide anything to display their poster.
  • Poster presenters must be present for the entire time their poster is displayed.

Visual Art Work (art, cinema, technology)

Students may exhibit their artistic, cinematic, graphic, commercial, industrial or technical work.  Students may propose individual or cooperative exhibitions.  Students must follow both the general guidelines for all visual presentations and the specific guidelines for the particular medium/format.

General Guidelines for Visual Presentations

  • Limit the submission to one (1) piece of visual expression, unless the format dictates otherwise (e.g. triptych or progression).
  • Make arrangements to move, install and remove your work.
  • Select the appropriate box(es) under “special equipment requirements” on the proposal form.

Specific Guidelines for Two-Dimensional Work

  • Prepare work for both easel presentation and hanging.
  • Limit the size of framed two-dimensional work to 48 inches in width and 36 inches in height.
  • E-mail a digital image of the proposed two-dimensional visual work as a .jpg, .gif, or .tif attachment to
    hecbc@albright.edu and label the attachment with your name, your school and the medium.

Specific Guidelines for Small Three-Dimensional Work

  • Limit any three-dimensional work to a size that can be displayed on a small table.
  • E-mail a digital image of the proposed three-dimensional visual work as a .jpg, .gif, or .tif attachment to
    HECBC@albright.edu and label the attachment with your name, your school and the medium.

Specific Guidelines for Large Three-Dimensional Work*

  • Limit any large three-dimensional work to a size and weight that one average person can reasonably manipulate.
  • E-mail a digital image of the proposed three-dimensional visual work as a .jpg, .gif, or .tif attachment to HECBC@albright.edu and label the attachment with your name, your school and the medium.

*Floor space for free-standing sculptures will be available on a limited basis.


Performance (original and interpretive pieces)

Dance

  • Dance performances must not exceed 10 minutes.
  • For sound, check the appropriate box under “equipment needs” on the registration form.

Music

  • All musical instruments, including electronic equipment, must be supplied by the performers.
  • Accompanists must be supplied by performer(s).
  • Music performances, including set-up and tear-down, must not exceed 10 minutes.
  • Check the appropriate box under “equipment needs” on the registration form.

Poetry Readings

  • Poetry readings must not exceed 10 minutes.

Public Speaking

  • Public speeches must not exceed 10 minutes in length.
  • Check the appropriate box under “equipment needs” on the registration form.

Theatre

  • Theatre performances must not exceed 10 minutes in length.
  • Check the appropriate box under “equipment needs” on the registration form

Film

  • Film submissions must not exceed 10 minutes in length.
  • Send a URL link of your film to HECBC@albright.edu on or before March 20, 2020.

Equipment Use

Albright College will support the following equipment and technical connectivity requests:

  • Internet connectivity
  • DVD player with screen
  • Microphone
  • Electric outlet
  • Podium
  • LCD Projector and screen
  • Sound system (for performing artists)
  • Easels for 2-D artwork
  • Music stands
  • Display table
  • ADA Accommodation

ADA Accommodations

Albright will provide all reasonable ADA accommodations given institutional resources and timely requests of equipment and technical support needs. Please indicate these needs on the registration form.

Students and faculty members who have questions should contact Kim Justeson at HECBC@albright.edu.


Cost

Students who attend an HECBC school—Albright College, Alvernia University, Penn State Berks, Kutztown University and Reading Area Community College—and whose faculty sponsor is from an HECBC school do not pay a registration fee.

Students who do not attend an HECBC school or whose faculty sponsor is not from an HECBC school must pay a $15 registration fee.